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May 2020 Meeting Agenda & Materials

 

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- Make available the Bylaws for convenience

- Bylaws & Documents

- Record attendance of club representatives in accordance with Bylaws

- Make available club contacts list for updates as necessary

- Club Contacts List

- Club Locations Map

- Record attendance of Executive Officers

- Vote to approve meeting minutes for August 2019 and September 2019

- August 2019 Meeting Minutes

- September 2019 Meeting Minutes

- Proposal to adopt NOVA Sports & Activities as a new club

- Meeting notice, dtd March 24, 2020

- Memorandum for Board, dtd April 1, 2020

- Encl-1 USA Wrestling Charter for NOVA Sports & Activities

- Encl-2 Petition Signatures of NVWF Club Representatives

- Encl-3 NVWF Club Location Map

- Certificate of Insurance Proof

- Review budget and financial information

- Registration Process

- Add language to the registration questionaire for parents to answer how often kids practice in the off-season (as a dropdown menu: weekly, monthly, quarterly, casually, never) to characterize "experience" levels and aid the initial "pairing" process at the start of the season

- Proposed age divisions based on evaluations of season 2019-20 data

* Top topics needing discussion

- Club and wrestler attrition

- Opportunities to address middle school age kids

- Opportunities to address advanced wrestles regardless of age

- Perceptions and realities on the quality of referees

- Big mat

- Schedule

- Volunteer opportunities and areas needing attention

- Requirements and expectations

- Statistics and Trends

- Statistics review of registrants, participation, and win-loss

- Registration trends analysis review

- Survey reviews

- Folder for all surveys is available

- Bylaws updates

- Vote on version to incorporate administrative corrections and clarifications including but not limited to Officers and Directors are uncompensated while authorized to hire professionals for specific purposes in accordance with direction and approval by vote of the Board of Directors 

- Skills chart and definitions review

- Vote on definitions changes regarding skills

- Vote to add NVWF Executive Officer Position for Business Analysis

- Vote to add language for elections to be held in the spring, and that vacancies may be filled by appointment by vote of the Officers until such time a spring meeting is held

- Vote to require all clubs to provide contact information biannually (twice per year) in a given format to include the identification of the club lead plus a secondary person

- Add Bylaws section that addresses "conflicts of interest" in accordance with non-profit 501(c)3 corporations with the IRS for tax deduction privileges

- Vote on Bylaw changes allowing automatic adoption of Bylaws changes and key decisions with 30-days notice unless adequate opposition votes are recorded

- Committee on Camps-Clinics Status

- Website postings

- Folder with materials

- Committee on Mat Purchases Status

- Folder with materials

- Referee enhancement discussions

- Dual tournament discussions

- Potential dual team formats

- Calendar of events and next meetings

- Tournament host options and process